A Great Commitment to The Great Commission will build a Great Church
EASTWOOD BAPTIST
Wednesday, April 23, 2014
An Acts 1:8 Church

Operations Manual

 
 Future downloadable links
 
 
 
 
 
 
 
 
 
CONSTITUTION AND BY-LAWS
(With amendments and additions thru July 2008)
 
 
 
(July 16, 1986)
(Approved by Church Vote July 30, 1986)
 
 
 
EASTWOOD BAPTIST CHURCH
 
 
 
 
 
MONROEVILLE, ALABAMA
 
 
 
 
 

TABLE OF CONTENTS
 
 
TABLE OF CONTENTS................................................................................................ 2
 
 
PREAMBLE................................................................................................................3
 
I. NAME.....................................................................................................................3
 
II. OBJECTIVES.........................................................................................................3
 
III. STATEMENT OF FAITH............................................................................................ 3
 
IV. RELATIONSHIPS.................................................................................................. 3
 
V. CHURCH COVENANT.............................................................................................4
 
 
BY-LAWS..................................................................................................................... 4
 
I. MEMBERSHIP........................................................................................................... 4
 
II. CHURCH OFFICERS............................................................................................... 6
 
III. COMMITTEES AND COORDINATING GROUPS......................................................... 9
 
IV. TERMS OF OFFICE................................................................................................12
 
V. PROGRAM ORGANIZATIONS....................................................................................13
 
VI. ORDINANCES.......................................................................................................14
 
VII. CHURCH MEETINGS............................................................................................14
 
VIII. CHURCH FINANCES........................................................................................... 15
 
IX. CHURCH OPERATIONS MANUAL........................................................................... 16
 
X. AMENDMENTS..........................................................................................................17
 
XI. GENERAL..............................................................................................................17
 
XI. AMENDMENTS TO CONSTITUTION & BY-LAWS.........................................................18
 

 
 
 
 
CONSTITUTION
 
 
 
PREAMBLE
 
 
            We declare and establish this constitution to preserve and secure the principles of our faith, and to govern the body in an orderly manner. This constitution will preserve the liberties of each individual church member and the freedom of action of this body in its relation to other churches.
 
 
I. Name
 
            This body shall be known as the Eastwood Baptist Church of Monroeville located at 1848 Drewry Road, Monroeville, Alabama.
 
 
II. Objectives
 
            To be a dynamic spiritual organism empowered by the Holy Spirit to share Christ with as many people as possible in our church, community, and throughout the world.
            To be a worshipping fellowship, experiencing an awareness of God, recognizing His person, and responding in obedience to His leadership.
            To experience an increasingly meaningful fellowship, with God and fellow believers.
            To help people experience a growing knowledge of God and man.
            To be a church that ministers unselfishly to persons in the community and world in Jesus' name.
            To be a church whose purpose is to be Christ like in our daily living by emphasizing total commitment of life, personality, and possessions to the lordship of Christ.
 
 
III. Statement of Faith
 
            The Holy Bible is the inspired word of God and is the basis for any statement of faith. The church subscribes to the doctrinal statement of "The Baptist Faith and Message" as adopted by the Southern Baptist Convention in 2000. We band ourselves together as a body of baptized believers in Jesus Christ personally committed to sharing the good news of salvation to lost mankind. The ordinances of the church are baptism and the Lord's Supper.
 
 
IV. Relationships
 
            The government of this church is vested in the body of believers who compose it. It is subject to the control of no other ecclesiastical body, but it recognizes and sustains the obligations of mutual counsel and cooperation which are common among Baptist churches. Insofar as is practical, this church will cooperate with and support the association and state convention affiliated with the Southern Baptist Convention.
 

 
V. Church Covenant
 
            Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as our Savior and Lord and, on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now, in the presence of God, and this assembly, most solemnly and joyfully enter into covenant with one another as one body in Christ.
            We engage, therefore, by the aid of the Holy Spirit to walk together in Christian love; to strive for the advancement of this church, in knowledge, holiness, and comfort; to promote its prosperity and spirituality; to sustain its worship, ordinances, discipline, and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expenses of the church, the relief of the poor, and the spread of the gospel through all nations.
            We also engage to maintain family and secret devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; to avoid all tattling, backbiting, and excessive anger; to abstain from the sale of and use of intoxicating drinks as a beverage; to use our influence to combat the abuse of drugs and the spread of pornography; and to be zealous in our efforts to advance the kingdom of our Savior.
            We further engage to watch over one another in brotherly love; to remember one another in prayer; to aid one another in sickness and distress; to cultivate Christian sympathy in feeling and Christian courtesy in speech; to be slow to take offense, but always ready for reconciliation and mindful of the rules of our Savior to secure it without delay.
            We moreover engage that when we remove from this place we will, as soon as possible, unite with some other church where we can carry out the spirit of this covenant and the principles of God's Word.
 
 
 
BY-LAWS
 
 
I. Membership
 
Section 1. General
 
            This is a sovereign and democratic Baptist church under the lordship of Jesus Christ. The membership retains unto itself the exclusive right of self-government in all phases of the spiritual and temporal life of this church.
            The membership reserves the exclusive right to determine who shall be members of this church and the conditions of such membership.
 
Section 2. Qualifications of Members
 
            A church member must be a redeemed person who has confessed his sins and has accepted Christ as Savior and Lord of his life. He must be one who has opened his life for examination and has publicly declared that he desires to invest his life in covenant relationship with other Christians. He has been baptized as a symbol of his death and burial to sin and of his resurrection to a new life in Christ.
 
Section 3. Candidacy
 
            Any person may offer himself as a candidate for membership in this church. All such candidates shall be presented to the church at any regular church service for membership in any of the following ways:
            (1) By profession of faith and for baptism according to the policies of this church.
            (2) By promise of a letter of recommendation from another Baptist church.
(3) By statement of prior conversion experience and baptism in a church of like faith and order as demonstrated by total immersion.
            Should there be any dissent as to any candidate, such dissent shall be referred to the pastor and the deacons for investigation and the making of a recommendation to the church within thirty (30) days. A three-fourths vote of those church members present and voting shall be required to elect such candidates to membership.
 
Section 4. New Member Orientation
 
            New church members will be required to participate in the church's new member orientation plan. All persons uniting with this church in any of the above described ways, shall be acquainted with the church covenant, the Articles of Faith, the Constitution and by-laws, the church budget, and selected educational Biblical materials. The church body will provide training and support of all new members.
 
Section 5. Voting Rights of Members
 
            Every member of the church in good standing is entitled to vote at all elections and on all questions submitted to the church conference, provided the member is present. There will be no absentee voting.
 
Section 6. Termination of Membership
 
            Membership shall be terminated in the following ways: (1) death, (2) dismission to another Baptist church, and (3) exclusion by action of this church.
 
Section 7. Letters
 
            Any member in good standing who has fulfilled his/her obligations to the church shall be granted a letter of dismissal to unite with a sister church of like faith and order upon request of the church with which that member desires to unite. Such letter of dismissal shall be sent to the pastor or clerk of the church requesting the letter and must never be handed or mailed to the member in question. Such letters shall be valid for six months, but may be renewed upon the recommendation of the deacons, if satisfactory reason be given for non-use. Any member who unites with any other church without such a letter, shall have his/her name dropped from the church roll.
 
Section 8. Discipline
 
            General Statement as to the Method and Spirit of Church Discipline:
 
            "Moreover if thy brother shall trespass against thee, go and tell him his fault between thee and him alone: if he shall hear thee, thou hast gained thy brother. But if he will not hear thee, then take with thee one or two more, that in the mouth of two or three witnesses every word may be established. And if he shall neglect to hear them, tell it unto the church: but if he neglect to hear the church, let him be unto thee as an heathen man and a publican."
                                                                                                Matthew 18:15-17
 
            Any member having cause of complaint against another must seek to remove the cause of complaint as directed in Matthew 18:15-17 as given above. As directed by Jesus in the scripture passage, the following steps must be followed in order:
 
(1)     The offended individual must go to the offending individual to try to work out the problem. The offender must be approached with true Christian humility.
(2)     If step 1 is not sufficient, the complaint should be brought in a formal manner to the Board of Deacons. Two deacons and the offended person will then approach the offender about the problem in an attempt to resolve it. These deacons will report back to the Board of Deacons, which will decide whether or not it is necessary to go on to step 3.
(3)     If the problem is not resolved by performing Step 2, then the Board of Deacons will report their findings and make recommendations to the church during the next regular business meeting. The offender must be given written notice at least seven (7) days in advance that the matter is to be brought before the entire church for action. The notice must also contain the date and time of the meeting, the recommendations of the Board of Deacons to be presented, and an invitation for the offender to attend the meeting. The decision of the church as to the disposition of the case will be by counted vote of the active members present. Three-fourths of the vote will be required.
 
            All discipline shall be formulated and carried out in the spirit of Christ, in meekness and Godly fear, lest anyone be discouraged in the way.
 
 
II. Church Officers
 
            All church officers must be members of the church. The officers of this church shall be as follows:
 
Section 1. Pastor
 
            The pastor is responsible for leading the church to function as a New Testament church. The pastor will lead the congregation, the organizations, and the church staff to perform their tasks.
            The pastor is leader of pastoral ministries in the church. As such he works with the deacons and church staff to: (1) lead the church in the achievement of its mission, (2) proclaim the gospel to believers and unbelievers, and (3) care for the church's members and other persons in the community.
            A pastor shall be chosen and called by the church whenever a vacancy occurs. His election shall take place at a meeting called for that purpose, of which at least one week's public notice has been given.
            A pastor selection committee shall be appointed by the church to seek out a pastor, and its recommendations will constitute a nomination. Any member has the privilege of making other nominations according to the policy established by the church. The committee shall bring to the consideration of the church only one name at a time. Election shall be by ballot, an affirmative vote of three fourths of those present being necessary for a choice. The pastor, thus elected, shall serve until the relationship is terminated by his request or the church's request. He shall preside at meetings of the church. The pastor shall give at least two weeks notice at the time of resignation before terminating his responsibilities as pastor.
 
Section 2. Minister of Music and Youth
 
            A Minister of Music and Youth shall be chosen and called by the church whenever a vacancy occurs. His election shall take place at a meeting called for that purpose, of which at least one week's public notice has been given.
            A minister of music and youth selection committee shall be appointed by the church to seek out a minister of music and youth and its recommendations will constitute a nomination. Any member has the privilege of making other nominations according to the policy established by the church. The committee shall bring to the consideration of the church only one name at a time. Election shall be by ballot, and affirmative vote of three fourths of those present being necessary for a choice. The minister of music and youth, thus elected, shall serve until the relationship is terminated by his request or the church's request.
            The minister of music and youth is responsible to the pastor for assisting the Church Music program in planning and conducting a comprehensive music program. This responsibility may be divided as follows:
 
(1)     Guide music program leaders in planning and conducting a comprehensive music program.
(2)     Assist the pastor in planning congregational services of the church.
(3)     Train leaders for the church music program and assist music leaders in the performance of their music groups and individuals in the church.
(4)     Direct congregational singing, and direct music groups as needed.
(5)     Coordinate the performance schedules of music groups and individuals in the church.
(6)     Assist music program leaders in developing and conducting a music program plan of visitation and enlistment.
(7)     Work in cooperation with appropriate persons, including nominating committee in selecting, enlisting, training, and counseling with song leaders, accompanist, and other musicians who serve in church program organizations.
(8)     Counsel with church music leaders regarding needs for acquiring music materials, supplies, instruments, and other musical equipment.
(9)     Participate as a member of the church council.
 
            As director of youth work the Minister of Music and Youth will be responsible for working with church leaders of youth, the youth committee and staff members to develop a comprehensive youth program. His responsibilities are listed below.
 
(1)   Counsel with church program organization leaders in the planning, conduction, and evaluation of a comprehensive youth program.
(2)   Counsel with church program organization leaders and nominating committee to aid in the enlistment of qualified youth workers.
(3)   Lead training opportunities for youth workers.
(4)   Counsel with youth and youth leaders in the planning and conducting of special projects, such as tours and retreats.
(5)   Counsel with youth leaders regarding curriculum, space, equipment, and educational methods.
 
            The Minister of Music and Youth shall give at least two weeks notice at the time of resignation before terminating his responsibilities as Minister of Music and Youth.
 
Section 3. Church Staff
 
            This church shall call or employ such staff members as the church shall need. A job description shall be written when the need for staff members is determined. Vocational staff members other than the pastor and the Minister of Music and Youth shall be recommended to the church by the personnel committee and employed by church action. At least two weeks notice at the time of resignation should be given.
            The secretaries and custodians shall likewise be recommended to the church by the personnel committee and employed by church action.
 
Section 4. Deacons
 
1)    There shall be twelve deacons with each deacon being responsible for no more than fifteen church families in the Deacon Family Ministry plan.
2)    The deacons shall serve on a rotation basis. Each year the term of office of one-third of the number of deacons shall expire, and election shall be held to fill the vacancies. In case of death or removal or incapacity to serve, the church may elect a deacon to fill the unexpired term. After serving a term of three years, a deacon shall be eligible for re-election only after the lapse of at least one year. There is no obligation to constitute as an active deacon a person who comes to the church from another church where he has served as deacon.
3)    Selection of deacons will be in the following manner:
      The church shall nominate prospective deacon candidates. The nominations shall be made by secret ballot following the morning worship service on a Sunday designated for that purpose. Church members may nominate one man for each vacancy. No list of names shall be provided.
            The deacon body will then select a screening committee which will include the pastor and two active deacons. The screening committee will consider the prospective nominees who received the most nominations to determine their qualifications and willingness to serve. This process will continue until they have compiled a list of nominees which, if possible, is twice the number of positions needed.
            The list of deacon nominees shall be printed in the regular Sunday bulletin on the Sunday prior to the deacon election, and on the morning of the election.
            The deacon election shall take place following the Sunday morning service on a Sunday designated for that purpose. The vote shall be taken by secret ballot. The ballots shall be distributed by the active deacons with each church member receiving a ballot. After everyone marks their ballot, the deacons shall collect the ballots and tabulate the results. The results shall be made known during the evening worship service.
*See attached By-laws change for electing deacons.
 
The qualifications and expectations of a deacon are as follows:
 
·         Have been a faithful Christian for a minimum of three years and meet the qualifications of a Deacon given in I Tim. 3:6-12 to the satisfaction of this church and its leadership.
·         Have been a member of Eastwood Baptist Church for at least one year, (I Tim. 3:10; 5:22)
·         Be able to attend the regular monthly meeting of the Deacons.
·         Will be a faithful and loyal supporter of the entire church program and regular in attendance in the main service of the church, to wit: morning and evening worship services, Sunday school, church training and mid-week prayer service, unless providentially hindered. Furthermore, will see that his family is present. (Heb. 10:25, I Tim. 3:4-5)
·         Realizing that "the tithe is the Lord's", will give at least one-tenth of his income to the Lord through the church. (Lev. 27:30-32)
·         Will study the duties and the work of the Deaconship of this church. (II Tim. 2:15)
·         Will do his best to make his moral, social, and spiritual standards to be in keeping with the qualifications as spiritual standards to be in keeping with the qualifications as set forth by the Bible in Acts 6:3; I Tim. 3:1-15. If the time shall come when he cannot meet these qualifications, he will resign his deaconship.
·         Have no malice against any member of this church and will do his best to let his conduct be the type that will bring honor to the name of the cause of Christ Jesus and a credit to this church. (I Tim. 4:12)
·         Realizing that a Deacon is the Pastor's helper, he will aid, help and support and work with the Pastor to advance the church in:
            comfort, holiness and knowledge.
            ministering to the fatherless and widows.
            financing the Kingdom's work.
            visiting the sick, and in comforting the bereaved.
         visiting our own people, and in enlisting our new members in the full fellowship of this church.
           
4) In accordance with the meaning of the work and the practice of the New Testament, deacons are to be servants of the church. The task of the deacon is to serve with the pastor and staff in performing pastoral ministries tasks; proclaim the gospel to believers and unbelievers; care for church members and other persons in the community; lead the church to achieve its mission. (See Operations Manual)
 
5) At the deacons meetings a quorum must be present in order to vote on any issue. A quorum shall consist of at least fifty (50) percent plus one of the active deacons.
 
Section 5. Moderator
 
            The pastor shall be the moderator of the church's business meetings. In the absence of the pastor, or for matters concerning the pastor directly, the chairman of deacons shall preside; or in the absence of both, the vice-chairman of deacons shall preside. In the event none of these can preside, the church will elect a moderator as long as it is done according to the Constitution and By-laws.
            Anyone personally involved in a controversial issue under consideration by the church shall be disqualified to serve as moderator of a church business meeting while such issue is under consideration.
 
Section 6. Clerk (elected annually)
 
            The church-elected clerk of the church shall keep in a suitable book a record of all the actions of the church, except as otherwise herein provided. He is responsible for keeping a register of the names of members, with dates of admission, dismission, or death, together with a record of baptisms. He shall issue letters of dismission voted by the church, preserve on file all communications and written official reports, and give legal notice of all meetings where such notice is necessary, as indicated in these bylaws. The church may delegate some of the clerical responsibilities to a church secretary. All church records are church property and should be filed in the church office when an office in maintained.
 
Section 7. Treasurer and Assistant Treasurers (elected annually)
 
            It shall be the duty of the treasurer to receive, preserve, and pay out, upon receipt of vouchers, all money, or things of value paid or given to the church, keeping at all times an itemized account of all receipts and disbursements. All church checks, to be valid, must contain two signatures; that of the church treasurer and that of one of the assistant church treasurers. It shall be the duty of the treasurer to render to the church at each regular business meeting an itemized report of the receipts and disbursements for the preceding month. The treasurer's report shall be audited annually by an auditing committee or public accountant. The treasurer shall be bonded.
            Upon rendering the annual account at the end of each fiscal year, and its acceptance and approval by the church, the records shall be delivered by the treasurer to the church clerk, who shall keep and preserve the account as a part of the permanent records of the church.
 
Section 8. Trustees
 
            Three trustees elected by the church will hold in trust the church property. They shall have no power to buy, sell, mortgage, lease, or transfer any property without a specific vote of the church authorizing each action. It shall be the function of the trustees to affix their signatures to legal documents involving the sale, mortgage, purchase, or rental of property or other legal documents where the signatures of trustees are required. Trustees shall serve on a rotating basis, with one new trustee being elected every three years.
 
 
III. Committees and Coordinating Groups
 
Section 1. General
 
            All church committee members shall be recommended by the nominating committee and elected by the church unless otherwise indicated in the description below. The committee members shall serve on a three-year rotation system with one third to be elected each year. All committees should give a report in the monthly business meeting. A minimum of quarterly reports are expected.
 
Section 2. Church Council
 
(1)     The primary functions of the council shall be to recommend to the congregation suggested objectives and church goals; to review and coordinate program plans recommended by church officers, organizations, and committees; to recommend to the congregation the use of leadership, calendar time, and other resources according to program priorities; and to evaluate program achievements in terms of church goals and objectives.
(2)     The council, unless otherwise determined by vote of the church, shall have as regular members the pastor, minister of music and youth, Sunday School Director, Discipleship Training Director, Woman's Missionary Union Director, Brotherhood Director, Chairman of Stewardship Committee, and Chairman of Deacons.
(3)     All matters agreed upon by the council, calling for action not already authorized, shall be referred to the church for approval or disapproval.
(4)     The Church Council has administrative control in the absence of a pastor with the chairman of the Board of Deacons serving as the Chairman of the Church Council.
 
Section 3. Nominating Committee
 
            The nominating committee coordinates the staffing of all church leadership positions that are filled by volunteers. The nominating committee recommends persons for all volunteer positions to be elected by the church. This committee shall consist of three (3) members-at-large and the directors of the Discipleship Training, Sunday School, Brotherhood, and Women's Missionary Union. The three members-at-large are elected by the church. The procedure for their selection shall be for the chairman of the Board of Deacons to present three names of church members, previously selected by the Board of Deacons, before the church during the May business meeting. Other nominations may be made from the floor, but only three member-at-large may be elected. One of the members-at-large shall be selected as chairman of the nominating committee by the church.
            The Nominating Committee has the definite power to name the Committee Chairmen and Recorders when submitting membership nominations to the church body.
 
Section 4. Personnel Committee
 
            The personnel committee assists the church in matters related to employed personnel administration. Its work includes such areas as determining staff needs, job descriptions, employment, salaries, benefits, and personnel services. Performance and evaluation of staff is also performed by this committee according to the evaluation plan given in the Operations Manual.
 
Section 5. Properties and Space Committee (Maintenance, Grounds, Insurance, and Housekeeping)
 
            The properties committee assists the church in matters related to properties administration. Its work includes such areas as maintaining all church properties for ready use, recommending policies regarding use of properties, recommending employment of maintenance personnel, and assigning responsibility to appropriate personnel for supervision. This will also be the committee to be contacted about the church for weddings or funerals.
 
Section 6. Stewardship Committee (Budget, Tithing, and Financial Management)
 
            The stewardship committee develops and recommends an overall stewardship information plan and administers the gifts of church members, using sound principles of financial management. Members consist of: Sunday School Director, Discipleship Training Director, Woman's Missionary Union Director, Brotherhood Director, Chairman of Deacons, Church Treasurer, and a member at large.
 
Section 7. Missions Committee
            The missions committee seeks to discover possibilities for local missions projects, shares findings with church program organizations, and serves the church in establishing and conducting such missions projects as may be assigned to it.
 
Section 8. Public Relations Committee
 
            The public relations committee is to discover the public relations needs and choose the means of communication to persons inside and outside the church. The committee is responsible for discovering what needs to be communicated and for communicating with the proper audience.
 
Section 9. Food Service and Kitchen Committee
 
            The kitchen committee is responsible for formulating and recommending to the church policies for the kitchen and for communicating these policies to church members.
 
Section 10. Youth Committee
 
            The youth committee is responsible for developing an annual calendar of youth activities with the Minister of Music and Youth and to advise him and help him plan, implement, chaperone, and carryout these activities through assistance and resources.
 
Section 11. Church Ushers Committee
 
            Every regular church usher shall be selected by the nominating committee and elected by the church. The ushers shall be led by an usher chairman, also selected by the nominating committee and elected by the church. The ushers are to greet people as they enter and leave the church, seat people at the proper time, provide bulletins and/or other materials at the time of seating. The ushers will be attentive to the needs of the congregation and the pastor.
 
Section 12. History Committee
 
            The history committee is to preserve and use the historical records of the church. The committee is especially concerned with gathering and preserving available church records, recording full and accurate records, and using the records to help members understand and appreciate their heritage and mission.
 
Section 13. Flower Committee
 
            The flower committee is responsible for securing, arranging, and disposing of floral arrangements for church services and for providing flowers for sick and bereaved members.
 
Section 14. Ordinance Committee (Lord's Supper and Baptism)
 
            The ordinance committee will be responsible for the physical preparations for baptism and Lord's Supper.
 
Section 15. Building and Long-Range Planning Committee
 
            The building and long-range planning committee has a two-fold duty. First, its long-range planning function is to study long-range church and community needs, analyze the present effectiveness of the church's work, and to set long-range objectives, goals, and strategies. Second, its building function is to implement the building plans that result from its study and analysis of long-range needs. Its analysis of present and future program needs will result in the determination of what building, space, and property is going to be required.
 
Section 16. Recreation Committee
 
            The recreation committee will serve the church in seeking to meet the recreational needs of members and groups. They will provide recreation activities and provide consultation, leadership, assistance, and resources.
 
Section 17. Library Committee
 
            The church library will serve as the resource center for the church. The church library committee will seek to provide and promote the use of printed and audiovisual resources. The committee will also provide consultation to church leaders and members in the use of printed and audiovisual resources.
 
Section 18. Counting Committee
 
            The counting committee (made a separate committee November 12, 1986)
 
Section 19. Benevolence Committee
 
            The benevolence committee (separated from the flower committee and made a separate committee November 12, 1986)
 
 
IV Terms of Office
(Officers and Standing Committee Members)
 
Section 1. General
 
            With the exception of the Pastor, the Minister of Music, and the Office Secretary, the terms of office for the officers, teachers, and designated workers of the church shall date from the first Sunday of the church year and run for one year. The church year will run from September 1st thru August 31st . The officers, teachers, and designated workers (except for the Pastor, Minister of Music, and the Office Secretary) shall be elected each year at the August business meeting.
            The terms of office for the members of the standing committees shall be three-year terms which are staggered. At any single point in time the members terms overlap with one-third of the members of each committee designated as being in the first year of a three year term, and one-third of the members designated as being in the third (or last) year of a three year term. The first year of this system will begin with the election of committee members in September of 1986. The committee members elected in 1986 for each committee must have the remainder of the term designated according to the schedule above by drawing numbers 1, 2, or 3. Elections in subsequent years will be for only the members whose terms expire that year. This system of staggered terms is used to insure the continuity of the purposes and procedures characteristic to each committee. The composition of each committee will be discussed separately under the individual committee descriptions.
 
Section 2. Replacement of Committee Members and Membership Limitations for Individuals and Family Members
 
            Any committee member leaving the church for any reason for a time period greater than two months must have a replacement recommended by the nominating committee and approved by the church for the unexpired duration of the term.
            No more than two members of the same immediate family may serve on the same standing committee at the same time except for certain designated committee memberships for certain officers. Immediate family is defined as members of the same generation (i.e., brothers and/or sisters), members of succeeding generations (i.e., grandfather or grandmother, father or mother, and/or son or daughter), and/or all other relations (i.e., husbands and wives, cousins, uncles and aunts, in-laws of all types, and other categories of relations) living in the same dwelling.
            No person shall serve on more than two standing committees at the same time except as designated for certain officers which must serve on certain designated committees.
 
Section 3. Requirements for Holding a Church Office or a Standing Committee Membership
 
            Each person to hold an office or committee membership must be elected by the church body by a simple majority of those church members present during a regular business session which has been announced at least two weeks prior to the meeting. Each person elected to an office or committee membership must make a public statement of having been born again by the grace of Jesus Christ, of having been baptized by total submersion in the Baptist manner, and of presently living in the will of God as a practicing Christian. Newly reborn Christians should not be elected to office or committee membership until they have been Christians at least one year and show developing maturity as Christians. To be considered for election to an office or committee, a person must have been a member of Eastwood Baptist Church for at least one year, unless especially excepted by the Nominating Committee and approved by the church.
 
 
V. Program Organizations
 
Section 1 General
 
            All organizations of the church shall be under church control, all officers being elected by the church and reporting regularly to the church.
 
Section 2. Sunday School
 
            There shall be a Sunday School, divided into departments and classes for all ages and conducted under the direction of the Sunday School director for the study of God's Word. A Sunday School Director shall be elected annually.
            The tasks of the Sunday School shall be to teach the biblical revelation; reach persons for Christ and church membership; perform the functions of the church within its constituency; provide and interpret information regarding the work of the church and denomination.
 
Section 3. Discipleship Training
 
            There shall be a Discipleship Training divided into departments for all ages and conducted under the direction of a general director. The Discipleship Training shall serve as the training organization of the church. A Discipleship Training Director shall be elected annually.
            The tasks of the Discipleship Training shall be to orient new church members; train church members to perform the functions of the church; train church leaders; teach Christian theology, Christian ethics, Christian history, and church polity and organization; provide and interpret information regarding the work of the church and denomination.
 
Section 4. Woman's Missionary Union
 
            There shall be a Woman's Missionary Union with such officers and organization as needed. A Woman's Missionary Union Director will be elected annually. A WMU nominating committee will enlist their organizational leaders and present them to the church nominating committee to be presented to the church for approval or election. The tasks of the Woman's Missionary Union shall be to teach missions; engage in mission action; support world missions through praying and giving; provide and interpret information regarding the work of the church and the denomination.
 
Section 5. Brotherhood
 
            There shall be a Brotherhood with such organization as needed. This program shall be directed by a director who shall be elected annually. The Brotherhood will enlist their organizational leaders and present them to the church nominating committee to be presented to the church for approval or election. The tasks are to teach missions; engage in mission action, support world missions through praying and giving; provide and interpret information regarding the work of the church and the denomination.
 
Section 6. Church Music Program
 
            There shall be a Church Music program under the direction of the music director. Such officers and/or organizations shall be included as needed. The music tasks shall be to teach music; train persons to lead, sing, and play music; provide music in the church and community; provide and interpret information regarding the work of the church and denomination.
 
 
VI. Ordinances
 
Section 1. Baptism
 
            A person who receives Jesus Christ as Savior by personal faith; who professes him publicly at any worship service; and who indicates a commitment to follow Christ as Lord, shall be received for baptism.
1.     Baptism shall be by immersion in water.
2.     Baptism shall be administered by the pastor or whomever the church shall authorize. The deacons shall assist in the preparation for, and observance of, baptism.
3.     Baptism shall be administered as an act of worship during any worship service.
4.     A person professing Christ and failing to be baptized after a reasonable length of time shall be counseled by the pastor and/or staff and deacons. If negative interest is ascertained, he shall be deleted from those awaiting baptism.
5.     The ordinance committee shall be responsible for the physical preparations of baptism.
 
Section 2. The Lord's Supper
 
            The Lord's Supper is a symbolic act of obedience whereby members of the church, and other Christians, through partaking of the bread and fruit of the vine, commemorate the death of Jesus Christ and anticipate his Second Coming.
1.     The Lord's Supper shall be conducted on the fifth Sunday of each quarter and other times as deemed appropriate.
2.     The Pastor and Deacons shall be responsible for the administration of the Lord's Supper.
3.     The ordinance committee shall be responsible for the physical preparations of the Lord's Supper.
 
 
VII. Church Meetings
 
Section 1. Worship Services
 
            The church shall meet regularly each Sunday morning, Sunday evening, and Wednesday evening for preaching, instruction, evangelism, and for the worship of Almighty God. These meetings will be open for the entire membership of the church and for all people and shall be conducted under the direction of the pastor.
 
Section 2. Special Services
 
            Revival services and any other church meetings which will be essential in the promotion of the objectives of the church shall be placed on the church calendar.
 
Section 3. Regular Business Meetings
 
            Regular business meetings shall be held monthly on a designated Wednesday night.
 
Section 4. Special Business Meetings
 
            A specially called business meeting may be held at any time to consider minor issues. Special matters of significant nature such as personnel decisions, financial issues concerning expenditures greater than $1,000. and issues of similar importance) will require a two week notice of the subject, date, time, and location of the meeting. A special business meeting may only consider the topics which have been publicized for that meeting.
 
Section 5. Voting at Meetings
 
            Voting will be by secret ballot at special called meetings and by voice vote at regular business meetings unless a quorum votes to change this before the actual vote is taken. Votes will be tallied by the officers of the deacons. There will be no absentee voting.
 
 
VIII. Church Finances
 
Section 1. Budget
 
            The stewardship committee, in consultation with the church council, shall prepare and submit to the church for approval an inclusive budget, indicating by items the amount needed and sought for all local and worldwide expenses.
            It is understood that membership in this church involves financial obligation to support the church and its causes with regular, proportionate gifts. All members shall, therefore, be supplied, annually, with a set of offering envelopes which will run from January thru December.
 
Section 2. Accounting Procedures
 
            All funds for any and all purposes shall pass through the hands of the church treasurer, and be properly recorded on the books of the church.
            A system of accounting that will adequately provide for the handling of all funds shall be the responsibility of the stewardship committee.
            The fiscal year of the church will be January 1st thru December 31st. The church year will be September 1st thru August 31st.
 
Section 3. Establishing and Administering Designated Funds
 
I. Establishing a Designated Fund
 
Church Members can request the establishment of a new designated fund by the following stated process:
 
            In writing to Stewardship Committee state:
1.     What is the purpose of the fund?
2.     Why is the fund needed?
3.     How will the fund further the church’s mission?
 
The stewardship committee and the active deacon body will evaluate the request and when applicable determine the short and long term fiscal requirements of the requested designated fund. The stewardship committee and the active deacon body will determine which standing committee’s responsibility relates to the requested designated fund or if a new ad hoc committee is needed to oversee the requested designated fund, should it be approved by the church.
 
The designated committee for the requested designated fund will report the fund’s purpose, project cost, expected completion date, any other pertinent information, and its recommendation to the stewardship committee and the active deacon body. Upon evaluation of the designated committee’s report, the stewardship committee and the active deacon body will make recommendations to the designated committee.
 
The designated committee for the requested designated fund will report the fund’s purpose, project cost, expected completion date, any other pertinent information, its recommendation, the stewardship committee’s recommendation, and the active deacon body’s recommendation to the church at a regular business meeting in the form of a motion. The motion will be tabled and voted on at the next regular business meeting. If the motion passes with a simple majority vote, the fund will be added to the church’s accounting records and contributions will be accepted.
 
If a motion is made from the floor of a regular business meeting regarding transferring funds from the general budget to an existing established designated fund, the motion will be tabled and forwarded to the stewardship committee and the active deacon body for evaluation. Following completion of evaluation, the motion, with recommendations from the stewardship committee and the active deacon body, will be presented at the next regular business meeting.
 
II. Administering Designated Funds
 
When a designated fund is established, it must be controlled and administered by the church. No monies will be received for a new designated fund until it has been established and approved by the designated fund policy. To be a deductible contribution, the fund establishment must predate any contributions. Committees responsible for designated funds will determine when the purpose of a designated fund has been completed. Upon completion, the responsible committee will report the status of designated fund to the stewardship committee to ensure all receipts and disbursements have been accounted for. At the next regular business meeting, the responsible committee will report to the church that no further monies are needed and how much money, if any, is left over in the fund. Prior to the next regular meeting, the balance of the completed designated fund will be rolled over into the general fund.
 
Note: Section 3 of Church Finances was voted in favor and addes to By-Laws on June 18, 2008.
 
 
IX. Church Operations Manual
 
Section 1. Organizational Chart
            An organizational chart shall be prepared which will depict lines of responsibility in the administration of the church. This chart shall be reviewed periodically by the church council and shall be revised as needed with the approval of the church. A copy shall be included in the church operations manual.
 
Section 2. Policies and Procedures
            Church policies and procedures shall be described in the church operations manual. The manual shall be kept in the church office and made available to any member of the church. The manual shall be maintained by the church secretary. Changes in policies and procedures may be initiated by any church member or organization. Addition, revision, or deletion of church policies requires: (1) the recommendation of the church officer or organization (including committees) to whose areas of assignment the policy relates, (2) discussion by the church council, and (3) approval by the church. Procedures may be added, revised, or deleted by: (1) recommendation of the appropriate officer or group, (2) approval by the church council, and (3) approval of the church if deemed necessary by the church council.
 
 
 
X. Amendments
 
            Changes in this constitution and bylaws may be made at any regular business meeting of the church, provided each amendment shall have been presented in writing at a previous meeting, and copies of the proposed amendment be furnished to each member present. Amendments to the constitution shall be by three-fourths vote of all members of the church present entitled to vote; amendments to the bylaws shall have to be passed by three-fourths of the members present and voting.
 
 
XI. General
 
Section 1. Regarding the Will of the Church
 
            Due to the democratic organization and procedure of a Baptist Church, the will of the church on any given matter duly expressed by its vote shall be carried out by all officers, all committees and all organizations of the church. In any matter, where the will of the church is expressly decided in church conference, the members shall cooperate wholeheartedly as a matter of duty in Christian fellowship.
 
Section 2. Representation in the Association and Conventions
 
            The church is allowed four representatives as members of the Bethlehem Baptist Associational Executive Board, one of which is the pastor. The other representatives shall be duly elected along with the other church officers in the manner set forth in these rules of order. At the September business meeting the church shall elect these representatives/messengers to the Bethlehem Baptist Association, and to the Alabama Baptist Convention. It shall be the duty of these messengers to furnish the Association and Convention a statement of the condition of the church, including its changes, to represent the desires of the church and to cooperate with other churches in advancing the Kingdom of Christ.
 
Section 3. Licensing and Ordaining
 
(1)     Any member who in the judgement of the church gives evidence by his piety, zeal and "aptness to teach", that he is called of God to the work of the ministry, after having preached in the hearing of the church, may be licensed to preach the gospel of Jesus Christ, provided three-fourths of the members of the church present at any regular business meeting shall agree to it.
(2)     If the church decides in regular conference session that such a person possesses the qualifications listed in I Timothy 3:1-7 for full ordination and has been called by a Baptist church of like faith and order to be their pastor, it shall examine the qualifications of the candidate to which council the propriety of ordaining shall be referred.

Amendment #1            November 12, 1986
 
We recommend that our church have separate committees for the Benevolence and Flower Committees instead of having one combined committee.
                                    Respectively submitted by the Nominating Committee
 
Vote by secret ballot
 
 
Amendment #2            November 12, 1986
 
We recommend that our church have a separate Counting Committee instead of being included in the Stewardship Committee.
                                    Respectively submitted by the Nominating Committee
 
Vote by secret ballot
 
 
Amendment #3            August 12, 1987
 
We suggest we change the constitution to give the Nominating Committee the definite power to name the Committee Chairmen and Recorders when submitting membership nominations to the church body.
                                    Respectively submitted by the Nominating Committee
                                    Ken Hudson, Recorder for the Nominating Committee
 
Voted in Favor August 12, l987
 
 
Amendment # Approved April 16, 1997
IV Terms of Office
(Officers and Standing Committee Members)
 
Section 1. General
 
            With the exception of the Pastor, the Minister of Music, and the Office Secretary, the terms of office for the officers, teachers, and designated workers of the church shall date from the first Sunday of the church year and run for one year. The church year will run from September 1st thru August 31st . The officers, teachers, and designated workers (except for the Pastor, Minister of Music, and the Office Secretary) shall be elected each year at the August business meeting.
 
 
Amendment # Approved May 14, 1997
 
(3)    Selection of deacons will be in the following manner:
      The church shall nominate prospective deacon candidates. The nominations shall be made by secret ballot following the morning worship service on a Sunday designated for that purpose. Church members may nominate one man for each vacancy. No list of names shall be provided.
 
            The deacon body will then select a screening committee which will include the pastor and two active deacons. The screening committee will consider the prospective nominees who received the most nominations to determine their qualifications and willingness to serve. This process will continue until they have compiled a list of nominees which, if possible, is twice the number of positions needed.
 
            The list of deacon nominees shall be printed in the regular Sunday bulletin on the Sunday prior to the deacon election, and on the morning of the election.
 
            The deacon election shall take place following the Sunday morning service on a Sunday designated for that purpose. The vote shall be taken by secret ballot. The ballots shall be distributed by the active deacons with each church member receiving a ballot. After everyone marks their ballot, the deacons shall collect the ballots and tabulate the results. The results shall be made known during the evening worship service.
 
 
 
 

 
Eastwood Baptist Church
 
Proposal for Change in Constitution
Approved April 16, 1997
 
 
 
IV Terms of Office
(Officers and Standing Committee Members)
 
Reads at Present: (Bold indicates wording to be changed.)
 
Section 1. General
 
            With the exception of the Pastor, the Minister of Music, and the Office Secretary, the terms of office for the officers, teachers, and designated workers of the church shall date from the first Sunday of the church year and run for one year. The church year will run from October 1st thru September 30th   The officers, teachers, and designated workers (except for the Pastor, Minister of Music, and the Office Secretary) shall be elected each year at the September business meeting.
 
 
 
 
Proposed Reading:
 
IV Terms of Office
(Officers and Standing Committee Members)
 
Section 1. General
 
            With the exception of the Pastor, the Minister of Music, and the Office Secretary, the terms of office for the officers, teachers, and designated workers of the church shall date from the first Sunday of the church year and run for one year. The church year will run from September 1st thru August 31st . The officers, teachers, and designated workers (except for the Pastor, Minister of Music, and the Office Secretary) shall be elected each year at the August business meeting.
 
 
 
 
X. Amendments
 
            Changes in this constitution and bylaws may be made at any regular business meeting of the church, provided each amendment shall have been presented in writing at a previous meeting, and copies of the proposed amendment be furnished to each member present. Amendments to the constitution shall be by three-fourths vote of all members of the church present entitled to vote; amendments to the bylaws shall have to be passed by three-fourths of the members present and voting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Eastwood Baptist Church
 
Proposal for Change in Constitution
Approved May 14, 1997
 
 
Present Reading:
 
(3) Selection of deacons will be in the following manner: The deacon body shall nominate a slate of names taken from the list of all adult male church members. The number of nominees will be twice the number of positions needed. The deacon body will then select a screening committee which will include the pastor and will be selected from the active body of deacons. The screening committee will visit the prospective nominees and determine their qualifications and willingness to serve.
          In the event a nominee declines to accept the nomination, the screening committee will return to the body of deacons for additional names.
          Once nominees have been selected they will be presented to the church by ballot on a designated Sunday morning worship service. The ballot will be turned in no later than 15 minutes after the evening worship. There will be a place for write-in votes. Write-in votes will be subject to the screening process to determine their qualifications. The church members must be present to cast their ballots. No absentee ballots will be received. All ballots must be signed by the person voting. If the ballot is marked for more than the number of needed positions, the entire ballot is void.
 
 
Proposed Reading:
(3)    Selection of deacons will be in the following manner:
          The church shall nominate prospective deacon candidates. The nominations shall be made by secret ballot following the morning worship service on a Sunday designated for that purpose. Church members may nominate one man for each vacancy. No list of names shall be provided.
 
          The deacon body will then select a screening committee which will include the pastor and two active deacons. The screening committee will consider the prospective nominees who received the most nominations to determine their qualifications and willingness to serve. This process will continue until they have compiled a list of nominees which, if possible, is twice the number of positions needed.
 
          The list of deacon nominees shall be printed in the regular Sunday bulletin on the Sunday prior to the deacon election, and on the morning of the election.
 
          The deacon election shall take place following the Sunday morning service on a Sunday designated for that purpose. The vote shall be taken by secret ballot. The ballots shall be distributed by the active deacons with each church member receiving a ballot. After everyone marks their ballot, the deacons shall collect the ballots and tabulate the results. The results shall be made known during the evening worship service.
 
 
Note: The following motions were provided for your information and prayer during the October business meeting They are now presented for your approval. (This procedure follows the requirements of our constitution and by-laws.)

 
Proposed Changes to the Constitution and By-Laws
Of Eastwood Baptist Church November 2000
 
Motion No. 1: The Deacons move that the following proposed change be made to Eastwood Baptist Church’s Constitution:
 
Present Reading:
III. Statement of Faith
 
            The Holy Bible is the inspired word of God and is the basis for any statement of faith. The church subscribes to the doctrinal statement of "The Baptist Faith and Message" as adopted by the Southern Baptist Convention in 1963. We band ourselves together as a body of baptized believers in Jesus Christ personally committed to sharing the good news of salvation to lost mankind. The ordinances of the church are baptism and the Lord's Supper.
 
Proposed Reading:
III. Statement of Faith
 
            The Holy Bible is the inspired word of God and is the basis for any statement of faith. The church subscribes to the doctrinal statement of "The Baptist Faith and Message" as adopted by the Southern Baptist Convention in 2000. We band ourselves together as a body of baptized believers in Jesus Christ personally committed to sharing the good news of salvation to lost mankind. The ordinances of the church are baptism and the Lord's Supper.
 
*Text change appears in bold type
 
Motion No. 2: The Deacons move that the following proposed change be made to Eastwood Baptist Church’s Constitution:
 
Present Reading:
 
(4)    Selection of deacons will be in the following manner:
          The church shall nominate prospective deacon candidates. The nominations shall be made by secret ballot following the morning worship service on a Sunday designated for that purpose. Church members may nominate one man for each vacancy. No list of names shall be provided.
          The deacon body will then select a screening committee, which will include the pastor and two active deacons. The screening committee will consider the prospective nominees who received the most nominations to determine their qualifications and willingness to serve. This process will continue until they have compiled a list of nominees, which, if possible, is twice the number of positions needed.
          The list of deacon nominees shall be printed in the regular Sunday bulletin on the Sunday prior to the deacon election, and on the morning of the election.
          The deacon election shall take place following the Sunday morning service on a Sunday designated for that purpose. The vote shall be taken by secret ballot. The ballots shall be distributed by the active deacons with each church member receiving a ballot. After everyone marks their ballot, the deacons shall collect the ballots and tabulate the results. The results shall be made known during the evening worship service.
 
Proposed Reading:
 
(5)    Selection of deacons will be in the following manner:
          The church shall nominate prospective deacon candidates. The nominations shall be made by secret ballot following the morning worship service on a Sunday designated for that purpose. Church members may nominate one man for each vacancy. A list of prospective nominees will be provided to the church 30 days prior to the date of the deacon nomination. This list will include all adult male church members who have attended Sunday School 25% or more, during the prior 12 month period.
          The deacon body will then select a screening committee, which will include the pastor and two active deacons. The screening committee will consider the prospective nominees who received the most nominations to determine their qualifications and willingness to serve. This process will continue until they have compiled a list of nominees, which, if possible, is twice the number of positions needed.
          The list of deacon nominees shall be printed in the regular Sunday bulletin on the Sunday prior to the deacon election, and on the morning of the election.
          The deacon election shall take place following the Sunday morning service on a Sunday designated for that purpose. The vote shall be taken by secret ballot. The ballots shall be distributed by the active deacons with each church member receiving a ballot. After everyone marks their ballot, the deacons shall collect the ballots and tabulate the results. The results shall be made known during the evening worship service.
 
 
*Text change appears in bold type

Proposed Change to By-Laws of
Eastwood Baptist Church
Approved July 16, 2008
 
The Deacons move that the following proposed change by made to Eastwood Baptist Church’s By-Laws:
 
Present Reading:
(5) Selection of deacons will be in the following manner:
                   The church shall monimate prospective deacon candidates.  The nominations shall be made by secret ballot following the       morning worship service on a Sunday designated for that purpose.       Church members may nominate one man for each vacancy. A list of  prospective nominees will be provided to the church 30 days prior to the date of the deacon nomination. This list will include all adult          male church members who have attended Sunday School 25% or    more, during the prior 12 month period.
                   The deacon body will then select a screening committee,       which will include the pastor and two active deacons. The screening      committee will consider the prospective nominees who received the     most nominations to determine their qualifications and willingness to serve. This process will continue until they have compiled a list      of nominees, which, if possible, is twice the number of positions           needed.
                   The list of deacon nominees shall be printed in the regular    Sunday bulletin on the Sunday prior to the deacon election, and on       the morning of the election.
                   The deacon election shall take place following the Sunday     morning service on a Sunday designated for that purpose. The vote     shall be taken by secret ballot. The ballots shall be distributed by  the active deacons with each church member receiving a ballot.           After everyone marks their ballot, the deacons shall collect the           ballots and tabulate the results. The results shall be made known  during the evening worship service.
 
Proposed Reading: Voted in favor on July 16, 2008
(5) Selection of deacons will be in the following manner:
                   A list of prospective candidates will be provided to the      church 30 days prior to the date of the deacon election. This list         will include all adult male church members who have attended       Sunday School 25% or more, during the prior 12 month period.
                   Voting shall be made by secret ballot following the    morning worship service on a Sunday designated for that purpose. Church members may vote for one man for each       vacancy. The ballots shall be distributed by the active deacons           with each church member receiving a ballot with the appropriate         slots needed. After everyone marks their ballot, the active          deacons shall collect the ballots and tabulate the results.
                   The deacon body will then select a screening committee,    which will include the pastor and two active deacons. The         screening committee will consider the prospective candidates,       who received the most votes, to determine their qualifications        and willingness to serve. This process will continue until the           committee            has compiled a list of candidates, which is equal to    the number of positions needed. The results shall be made       known, after sufficient time for the screening process,       during the next worship service.
 
*Text change appears in bold type.


[1] Constitution Change Church Year Dates